Set measuring points. Every reading with its time.

How it works in mnjam.mnjam

A measuring point is a place where you enter the temperature, for example a walk-in cold room or the bar fridge. It belongs to an area. Areas divide up the location, for example into kitchen, walk-in cold room and service counter.

You name the location and choose its time zone. The time zone sets the date and times of the checks at this place. Readings already saved keep their time zone. A later change does not convert them.

For the measuring point, you enter a name and a unique code. The purpose in the form is set to storage and stays with this point. You choose the area from the active areas.

The control plan of the point has check days, a time window and the limit. Start and end are times at the location. A plan has one window. You measure in the morning and in the afternoon through two measuring points, not through two times in the same plan.

The evaluation is a maximum, a minimum or a range. Each limit applies inclusively or exclusively. The evaluation uses the exact reading. The rounded display does not change the result. A plan can also save the value without this evaluation. The software then sets neither within nor outside.

The check type in the plan is a general operational check or good hygiene practice and prerequisite programme. This is a classification in the plan, not a certificate.

The form has a field for a work instruction for this plan version. The check does not show the text of this field later. Keep anything the team should read up on outside this field.

Before the plan applies, you save the internal requirement: name, issuer, version, date and an internal reference. Then you set the check type. Then you publish the version. After publishing, this version cannot be changed. Publishing does not yet start any checks.

Activation is a separate step. You choose a future location day as the first effective day. Checks that are already planned keep their previous plan. For new checks, the measuring point and the plan must be active.

A measuring point is draft, active, inactive or retired. If you retire it, the software plans no new checks for it. Existing checks and readings remain.

Under Today, you see the checks for the location day after you have chosen a location or area. Without this choice, the page loads no temperature data. The states are planned, due now, overdue, missed, logged on time and logged late. Missed means: logging is no longer possible. Overdue means: the window has passed, saving is still possible.

You can log a reading as long as the check is planned, due or overdue and you have the permission to record. Being allowed only to read checks does not yet allow a reading.

If there is no check today for the selection, the list stays empty. That is an empty day, not a missing permission. If the permission to read is missing, the page says so separately. If the results are missing when loading, the page shows this and asks you to reload, instead of setting a result.

You enter the temperature in degrees Celsius, with a decimal comma, negative values too, with up to three decimal places. Next to it, you set the time of the reading at the location. Punctuality depends on when you save, not only on this entered time. If the time of the reading falls in the gap of a clock change, the page does not save. In the repeated hour, the earlier time applies.

The history shows time, measuring point, temperature, result, status and place. You choose the period. Without readings in this period, the list stays empty.

The history shows the newest readings first and shows older ones when you open the full list. The overview of the latest readings covers seven days. If several locations are within your access, it shows the most urgent ones and refers you to the location selection for the rest.

If the value is outside the set limit, this result is shown on the reading. The day overview counts such deviations. There is no separate record in this process of what you then do with the goods.

Who sees what

Temperature permissions are permissions of their own. A role in the company account does not grant them by itself. Setting up does not grant reading. The scope is the company, a location or an area. A permission for one area does not open the rest of the location.

Administration grants these separately: read and set up measuring points, read plans, edit drafts, publish and activate, set the check type, read checks, read readings, read the history, record readings. A person with an active membership can be assigned. An invitation alone is not enough.

In everyday work, this means: the kitchen manager sets up points and plans if they have the setup permissions, and sees the values only with the read permissions. The shift sees due checks with the permission to read and stores a value only with the permission to record. Anyone who has only the permission to record for one area measures there and not in the other areas.

Which businesses

The following assignments are examples of how you can set up locations and measuring points. They are not a requirement of the software and not legal temperatures.

A restaurant keeps kitchen and bar as two areas of one location. Each area has its own measuring points and its own permissions.

In a hotel, you set up kitchen, breakfast and floor as areas, or as separate locations if you run them separately. Each measuring point keeps its own window.

In canteens and contract catering, two serving times are two measuring points. The reading at the first point does not close the second.

In catering, the measuring point stays with its area. A value from the production kitchen does not appear under the measuring point of the service counter. This feature does not track a delivery run.

Example, fictitious

Location Sample Kitchen North, time zone Berlin, area kitchen. Two measuring points, Monday to Saturday, window 08:00 to 09:00. Walk-in cold room 1 with a maximum of 7.0 °C inclusive. Freezer 1 with a maximum of minus 18.0 °C inclusive. The figures are an example, not a requirement of the software.

If 3.4 °C is saved within the window, the result is within the set limit, and the state is logged on time, because saving falls within the window. If the field shows a time within the window but saving happens after it, the state is logged late. If minus 16.2 °C is saved with the example limit of minus 18.0 °C, the result is outside the set limit. The overview counts this reading as a deviation. Sunday creates no check for these points, because it is not one of the check days.

How it fits together

A task such as "Check walk-in cold rooms" records whether the task is done. It does not save the reading. Value, time and result are kept in temperature checks. Both use the same company account. More on this under Task planning.

The company's locations are in the company account. You set the temperature permissions on these locations and areas.

In the rota, you see who is scheduled. Temperature checks do not read the rota and do not create checks from it.

Cleaning and the inspection register are separate areas in the Premium plan.

Plan

Temperature checks are included in Standard and Premium, and not in the free account. Prices and the number of active staff are on the Plans page.

All locations of your company are in one company account, with no extra charge per location.

You book the plan after signing up, in the app under Profile, Plan, by card or SEPA direct debit.

What this feature does not do

You enter the value yourself. A connected measuring device is not included.

A missed check cannot be filled in later in the same slot.

The page does not save any follow-up action on the goods. The result of the reading stays visible.

The check does not show the text of this field later.

mnjam.mnjam does not replace a till or accounting.

Getting started

Set up a location with a time zone and at least one area. Give the permission to record to the people who measure, and the setup permissions to the person who publishes and activates plans. Name the first measuring point, set days, window and limit, publish the plan and activate it from a future location day. On the first effective day, save a value with the time of the reading and check the line in the history.

Questions

Frequently asked questions

What do I set on the measuring point, and what in the plan?

Name, code, area and the purpose storage belong to the measuring point. Days, the one time window and the limit belong to the control plan.

Why is a reading logged late although the entered time is within the window?

Punctuality follows saving. The time of the reading at the location is also shown on the reading.

Can I fill in a missed check later?

No. In the missed state, logging is no longer possible. An overdue check can still be saved and is then logged late.

What do I see if the value is outside the limit?

The result on the reading and the count in the day overview. There is no form for the follow-up action in this process.

Does every person see all locations?

No. The scope is company, location or area. You set it in access management.

Does mnjam.mnjam read the rota to assign the round?

No. The checks are created from the activated plan. Who may measure follows from the permission to record.

Which plan includes temperature checks?

Standard and Premium. Not the free account. The prices are on the plans page.

Glossary

Measuring point. Place of the check, with name and code, in an area.

Control plan. Days, one time window and the limit. A published version cannot be changed. It takes effect with activation on a future location day.

Set limit. Maximum, minimum or range, inclusive or exclusive, as you set it in the plan.

Deviation. A saved reading with a result outside this limit.

Permission to record. The permission to save the value. It is separate from the permission to only read checks.