One company account for all locations

In the company account of mnjam.mnjam you manage the company, its locations and its people. You invite people with an email address and decide which areas and which locations a person sees.

Sign up for free, core features stay free. Locations and business permissions are part of Standard and Premium. You can read the comparison on plans.

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What the company account holds together

You name the company and manage the members. The main account sees members and invitations. A person with the team member role sees the company, their own role and their own status, not the management of invitations.

Locations are master data of the company. They are not tied to a single area of the software. Staff management and temperature checks use the same list. Inventory uses the areas of a location as storage locations. There is no second list of locations.

Active accesses with the team member role are counted. The main account does not count. An open invitation does not count. The check runs when someone accepts the invitation or when you reactivate a deactivated person. If all seats are taken, you can keep inviting. Accepting and reactivating wait until a seat is free. People who are already active stay active.

A plan opens the areas to the company. It does not set the permissions of each person.

How it works in the app

Create the company account

Without a company account there are no locations and no invitations. Anyone with a company plan can create one. Signing up starts personal use. You then book the plan in the app under Profile, Plan.

Locations

Under Profile, Company, Locations you see the existing locations. You create a location with a name and a time zone. The time zone applies from the moment you set it. A later change applies from now on and does not rewrite the past.

You deactivate a location without deleting it. Name, time zone and history remain. Employments already linked to it continue. It can no longer be selected for a new employment. You can reactivate it. As long as no location is active, a new employment is not linked to any place, and a department cannot be activated anywhere.

Create a separate location if permissions and shifts there should be kept apart. A cellar that is only part of the kitchen is often an area, not a second location.

Areas

An area belongs to the location. You create it, name it and set it active or inactive. Inventory can use an active area as a storage location. Creating an area does not create measuring points for temperature checks. They stay in temperature checks.

Departments

You create departments such as kitchen, service or bar in the company profile and activate them per location. Without an active location, no department can be created. To deactivate one, you first remove its activation at every location. You assign people to the department in staff management.

The inventory order list exists for exactly this combination: one department at one location. Without an assignment, the person does not see their department's list, unless they have their own list permission.

Inviting

The invitation goes to an email address. Open and closed invitations are listed separately from the active members. You see when an invitation was sent and until when it is valid. You can resend it, at most once a minute, and revoke it as long as it can still be revoked.

For an address with an invitation already open, the account does not create a second one. If the person is deactivated, the way back is reactivation, not a new invitation. Accepting makes the person a member, provided a seat is free.

Employment and permissions

The invitation and the employment are two steps. In staff management you keep the person with their position and documents. An employment needs a location. Without a linked user account, the person holds no permissions, even if the record already exists.

In staff management you open the person's permissions. You see the current state in staff, temperature checks, rota and tasks, as far as each area can be loaded. Revoked assignments are history. The page does not grant anything at this point. The link takes you to the area that sets the permission.

Inventory follows the same separation and has its own page. There, the main account grants per person and per location or for all locations: maintain master data, view stock, view stock values, book goods receipt, book withdrawal, transfer and loss, book opening stock and corrections, count stocktake, lead stocktake. Including to itself. This is described on inventory and stocktake.

With their own access, the person opens the areas for which they hold a permission and which the company's plan includes. On the order list, members of the department add entries without a permission for the stock.

Who sees what

The roles in the company account are the main account and the team member role. Head chef, shift lead and temporary help are not built-in roles. They result from the permissions you set.

The main account names the company, creates locations and departments, invites, deactivates and reactivates, and grants permissions. It does not count as a staff seat. It grants permissions for each area explicitly, including to itself.

One possible split, not a rule: the head of kitchen sees stock and goods receipt only at their location and confirms the kitchen's order list there. The shift lead counts the stocktake and manages the rota only at their location. Staff request their own absences, record clock-in, break and clock-out and add entries to their department's list.

Who it suits

In a restaurant, one location is often enough. Departments are kitchen, service and bar. Temporary help gets their own access and, after accepting, sees what you release to them, not the whole business.

In a hotel, the house and banqueting are two locations in one company account. The banqueting manager gets permissions only there. A house that you close over the winter, you deactivate. Old employments remain, you do not create new ones there until you reactivate it. The second location does not change the plan.

In catering, an outside kitchen with its own goods and its own shifts is a second location. You invite people for a weekend. The open invitation does not take a seat. After the job, you deactivate the access. The location can be deactivated if it does not run permanently.

Canteen and bar do not need a second company account. The canteen uses several departments at one location. The bar is often an area and a department at the restaurant's location. A second house with its own bar is a second location in the same account.

How it connects

The rota is a weekly plan per location. Time tracking works with clock-in, break and clock-out. Absences are requested and approved. Which week a person sees follows their permission.

Temperature checks use the same locations. Measuring points, time windows and limits are kept there. You grant the permission to log readings in temperature checks.

Task planning links a task to an assigned person, a location and a due date.

Inventory uses areas as storage locations and departments as order lists. You create both here. The inventory permissions are set in inventory. It is Premium, even if the company account is part of Standard.

More: costing, recipe management, all features, plans, contact.

Plan

Company account, staff accesses, locations and business permissions are included in Standard and in Premium. They are not included in the free account. The free account is personal use without a company subscription.

All your company's locations run in one company account, with no extra charge per location. The plan depends on the number of active staff.

Prices and seats are on the plans page. Sign up for free, core features stay free. You then book a company plan in the app under Profile, Plan.

What this feature does not do

The company account does not create a separate paid account for each location and does not charge extra per location.

It does not turn a plan into permissions. Which person sees the stock remains a grant by the main account.

It does not send a second invitation to an address that already has an open invitation. It does not reactivate a deactivated person through a new invitation. An open invitation does not take a seat. Acceptance does not count as done as long as no seat is free.

The permissions page does not grant anything. It shows the current state. A deactivated location is not deleted. It can no longer be selected for new employments.

First steps

1. Sign up for free, core features stay free.
2. Choose the company plan in the app under Profile, Plan. Read plans.
3. Name the company and create the first location with a time zone.
4. Create areas and departments and activate the departments at the location.
5. Invite people by email. Do not create a second invitation to the same open address.
6. After acceptance, record the employment at the location and assign the department.
7. Set permissions narrowly: rota only at their own location, stock only for the head of kitchen, adding entries to the order list through the department.
8. As the main account, give yourself the area permissions you need for the setup.

Questions

Frequently asked questions

Does each location cost extra?

No. All your company's locations run in one company account, with no extra charge per location. The plan depends on the number of active staff.

Who counts towards the seats?

Active accesses with the team member role. The main account does not count. Open invitations do not count. The check runs on acceptance and on reactivation. How many seats the plan has is shown on the plans page.

What happens when all seats are taken?

People who are already active stay active. You can keep inviting. An acceptance or a reactivation waits until a seat is free.

Does an invited person see all locations straight away?

No. Accepting makes them a member. What they see at which location follows the permissions. Without a linked account, they hold no permissions.

Does the owner see the stock just because of their role?

No. The main account manages the company. It grants permissions for each area explicitly, including to itself. A plan alone does not set these permissions.

What is the difference between a location and a department?

The location is the place, with a time zone and areas. You activate the department per location. The order list is linked to department and location. The rota is linked to the location.

What happens if I deactivate a location?

Name, time zone and history remain. Existing employments continue. It cannot be selected for a new employment. You can reactivate it.

Do I need a separate company account for each house?

No. Several locations belong in the same company account.

Is the free account enough for a team?

No. The free account is personal use without a company subscription. Locations, invitations and permissions per person are part of Standard and Premium.

Glossary

Main account. The person who manages the company. They do not count as a staff seat and grant permissions, including to themselves.

Location. Master data record with a name, time zone and status. Shared by staff, temperature and, through the areas, inventory.

Area. A part of a location. Inventory can use it as a storage location. That does not make it a measuring point.

Department. A unit that you activate per location. The order list is linked to it.

Invitation. Sending to an email address. Acceptance checks whether a seat is free.